Executive Manager
V2Soft ( www.
v2soft.
com ) is a global company, headquartered out of Bloomfield Hills, Michigan, with locations in Mexico, Italy, India, China, and Germany.
At V2Soft, our mission is to provide high-performance technology solutions to solve real business problems.
We become our customer's true partners, enabling both parties to enjoy success.
We are committed to promoting diversity in the workplace and believe it has a positive effect on our company and the customers we serve.
Job Description:
Position Overview:
The Executive Manager plays a pivotal role in supporting the Executive in ensuring the smooth functioning of global operations for all the companies.
This position involves a high level of responsibility, confidentiality, and coordination.
The Executive Manager is expected to provide efficient administrative, operational, and strategic support to the Executive, enabling them to focus on key business initiatives and decision-making.
The role primarily functions as a Task Manager, requiring excellent multitasking, organizational, and follow up skills.
Flexibility in work hours is essential to meet the demands of this dynamic position.
Key
Responsibilities:
Task Management- Communication & Liaison:
Act as the primary point of contact for the Executive's direct reports, tracking their assigned tasks and ensuring they are completed within specified timelines.
Organize, prioritize, and execute tasks related to global operations, coordinating with various departments and teams as necessary.
Implement efficient task management systems to monitor progress and facilitate follow-ups.
Work with Executive's direct reports for their KRA, KPI and target achievement reports.
Draft and edit correspondence, reports, and presentations on behalf of the Executive.
Screen and direct phone calls and emails, providing necessary follow-up and prioritizing tasks.
Administrative Support:
Manage Executive's calendar, appointments, and meetings, ensuring efficient use of time.
Prepare agendas, documents, and presentations for meetings, conferences, and events.
Coordinate travel arrangements and itineraries for the Executive and other executives as necessary.
Handle sensitive and confidential information with discretion.
Strategic Planning:
Assist the Executive in developing and executing strategic initiatives and projects.
Conduct research and analysis to support decision-making processes.
Prepare reports and summaries for the Executive to aid in strategic discussions.
Project Management:
Manage special projects as assigned by the Executive, ensuring timely completion and high-quality outcomes.
Coordinate cross-functional teams, facilitate communication, and monitor project progress.
Global Operations Coordination:
Collaborate with international teams to ensure seamless coordination and communication between different regions and time zones.
Monitor operational activities across global locations, identifying opportunities for standardization and process improvement.
Reporting and Analysis:
Prepare regular reports for the Executive, summarizing the status of ongoing tasks, projects, and operational activities.
Team Collaboration:
Liaise with the Executive's direct reports, fostering a collaborative environment and ensuring alignment with organizational goals.
Facilitate effective communication and cooperation between teams, departments, and subsidiaries within the group of companies.
Flexibility and Multitasking:
Demonstrate flexibility in work hours to accommodate global time differences and urgent tasks that may arise outside regular working hours.
Handle multiple tasks simultaneously, ensuring that each task is given appropriate attention and priority.
Event and Relationship Management:
Plan and organize corporate events, meetings, and conferences involving the Executive.
Build and maintain relationships with key stakeholders, partners, and clients on behalf of the Executive.
Qualifications:
Bachelor's degree in business administration, Management, or related field (Master's degree preferred).
Proven experience (10+years) in executive support roles, specifically in managing tasks, projects, and global operations.
Strong multitasking skills with exceptional attention to detail.
Excellent organizational, communication, and follow-up abilities.
Financial acumen and ability to analyze budgets and expenses.
Proficiency in project management tools and software applications.
Ability to work independently, prioritize tasks, and meet deadlines.
Flexibility to adapt to changing priorities and work schedules.
High level of professionalism, integrity, and confidentiality.
Note:
This job description is not exhaustive and may be amended to include any other relevant duties as required by the organization.
V2Soft is an Equal Opportunity Employer ( EOE).
https:
//www.
v2soft.
com/careers - to view all of our open opportunities and to learn more about our benefits.
Recommended Skills Administration Agenda Development Attention To Detail Business Administration Business Events Business Process Improvement Estimated Salary: $20 to $28 per hour based on qualifications.
v2soft.
com ) is a global company, headquartered out of Bloomfield Hills, Michigan, with locations in Mexico, Italy, India, China, and Germany.
At V2Soft, our mission is to provide high-performance technology solutions to solve real business problems.
We become our customer's true partners, enabling both parties to enjoy success.
We are committed to promoting diversity in the workplace and believe it has a positive effect on our company and the customers we serve.
Job Description:
Position Overview:
The Executive Manager plays a pivotal role in supporting the Executive in ensuring the smooth functioning of global operations for all the companies.
This position involves a high level of responsibility, confidentiality, and coordination.
The Executive Manager is expected to provide efficient administrative, operational, and strategic support to the Executive, enabling them to focus on key business initiatives and decision-making.
The role primarily functions as a Task Manager, requiring excellent multitasking, organizational, and follow up skills.
Flexibility in work hours is essential to meet the demands of this dynamic position.
Key
Responsibilities:
Task Management- Communication & Liaison:
Act as the primary point of contact for the Executive's direct reports, tracking their assigned tasks and ensuring they are completed within specified timelines.
Organize, prioritize, and execute tasks related to global operations, coordinating with various departments and teams as necessary.
Implement efficient task management systems to monitor progress and facilitate follow-ups.
Work with Executive's direct reports for their KRA, KPI and target achievement reports.
Draft and edit correspondence, reports, and presentations on behalf of the Executive.
Screen and direct phone calls and emails, providing necessary follow-up and prioritizing tasks.
Administrative Support:
Manage Executive's calendar, appointments, and meetings, ensuring efficient use of time.
Prepare agendas, documents, and presentations for meetings, conferences, and events.
Coordinate travel arrangements and itineraries for the Executive and other executives as necessary.
Handle sensitive and confidential information with discretion.
Strategic Planning:
Assist the Executive in developing and executing strategic initiatives and projects.
Conduct research and analysis to support decision-making processes.
Prepare reports and summaries for the Executive to aid in strategic discussions.
Project Management:
Manage special projects as assigned by the Executive, ensuring timely completion and high-quality outcomes.
Coordinate cross-functional teams, facilitate communication, and monitor project progress.
Global Operations Coordination:
Collaborate with international teams to ensure seamless coordination and communication between different regions and time zones.
Monitor operational activities across global locations, identifying opportunities for standardization and process improvement.
Reporting and Analysis:
Prepare regular reports for the Executive, summarizing the status of ongoing tasks, projects, and operational activities.
Team Collaboration:
Liaise with the Executive's direct reports, fostering a collaborative environment and ensuring alignment with organizational goals.
Facilitate effective communication and cooperation between teams, departments, and subsidiaries within the group of companies.
Flexibility and Multitasking:
Demonstrate flexibility in work hours to accommodate global time differences and urgent tasks that may arise outside regular working hours.
Handle multiple tasks simultaneously, ensuring that each task is given appropriate attention and priority.
Event and Relationship Management:
Plan and organize corporate events, meetings, and conferences involving the Executive.
Build and maintain relationships with key stakeholders, partners, and clients on behalf of the Executive.
Qualifications:
Bachelor's degree in business administration, Management, or related field (Master's degree preferred).
Proven experience (10+years) in executive support roles, specifically in managing tasks, projects, and global operations.
Strong multitasking skills with exceptional attention to detail.
Excellent organizational, communication, and follow-up abilities.
Financial acumen and ability to analyze budgets and expenses.
Proficiency in project management tools and software applications.
Ability to work independently, prioritize tasks, and meet deadlines.
Flexibility to adapt to changing priorities and work schedules.
High level of professionalism, integrity, and confidentiality.
Note:
This job description is not exhaustive and may be amended to include any other relevant duties as required by the organization.
V2Soft is an Equal Opportunity Employer ( EOE).
https:
//www.
v2soft.
com/careers - to view all of our open opportunities and to learn more about our benefits.
Recommended Skills Administration Agenda Development Attention To Detail Business Administration Business Events Business Process Improvement Estimated Salary: $20 to $28 per hour based on qualifications.
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